If I do not already have a copy of your passport and driver license, please email a scanned copy to firstname.lastname@example.org. A valid credit card and client agreement must be on file for reservations and charges. Details are required for each traveller in the party, including children, so please complete this form for each guest.
Personal weight is requested below, because air charter companies must comply with very stringent controls and legislation regarding weight on the aircraft. Over and above passenger weight, there are strict luggage type, size and weight restrictions for all light aircraft transfers. It is important to note that if weights are not be provided in advance, and additional aircraft need to be arranged on the day, you will be liable for the relevant costs.
Luggage, including camera equipment and hand luggage, is restricted to 20 kg (44 lb) per person traveling on light aircraft transfers. Only soft bags will be accepted – no frames or rigid structures as they physically cannot fit into the aircraft. Wheels on a bag are only permissible if they are not part of a solid frame or rigid structure. A collapsible “wheeled” luggage frame/trolley (separate to the bag) is allowed, as long as the basic dimensions are similar to that of the bag. The maximum dimensions of the soft bags which can be accommodated are as follows: 25 cm (10 inches) wide x 30 cm (12 inches) high and 62 cm (24 inches) long.
We highly recommend taking out travel insurance, particularly due to the nature of the destination.
Detailed passport information is required below – please email a scanned copy to email@example.com. Note that visitors to Africa must have a passport that is valid for at least 6 months beyond your intended departure date, together with onward travel documents, proof of accommodation and sufficient funds for the duration of your stay. In addition, each country you may be visiting generally requires at least 2 consecutive/side by side blank pages on entry for both visas and stamps. Should your itinerary include more than one country, excluding the country of departure and return, a sufficient number of blank visa pages (not endorsement pages) is required in your passport. Should there be insufficient blank pages in your passport then entry into or exit from a country could be denied.
All passport holders should verify visa entry requirements with their travel agent and/or relevant consulate prior to travel. If you are extending your journey to other countries, visa entry requirements for those countries need to be established as well. Visa applications, costs and relevant documentation are the responsibility of the traveller. Kindly ensure that you have all necessary visas prior to departure from your home country (unless these may be obtained on arrival) to ensure entry is not denied. In addition, it is your responsibility to ensure that the duration of stay in each of the countries visited on your itinerary is correctly noted on your visa/arrival paperwork or communicated to the Immigration Official, so that the appropriate number of days is stamped in your passport. If this is not done, there is a risk of being detained or charged for the number of days that you have “overstayed” in the relevant country
If you are a medically high risk traveler or you will be traveling with children, please ask me about special requirements.